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1) Track virtual office assistant time to avoid paying too much for downtime. To do this you will need to set up timers on your virtual office assistant software that won't let virtual office assistants leave until tasks are done. You can also create reminders that ask leading virtual office assistants if they're taking a break and how long the break is so you know if they're using their down time productively.
2) Balance virtual office assistant workloads by asking virtual office assistants what exactly has taken them over the line in terms of work load recently. Then, either do something nice for them or pay them more money. Keep in mind virtual office assistants don't like it when virtual office assistant workloads aren't balanced and you expect them to just do everything that needs to get done.
3) Set virtual office assistant boundaries so virtual office assistants know what's expected of them and what isn't. This includes: time off, hours required, general work schedule. You can set up virtual office assistant boundaries by having a sit down meeting with your virtual office assistant and going over the rules for working together.
4) Keep virtual office assistants on flexible schedules so they're able to fulfill their tasks without feeling stressed out about it. Virtual office assistants like when there are options when it comes to when they work because not everyone is the same and some people may need to work at different times.
5) Ask virtual office assistants about their skills and experience as a way of finding out what virtual office assistants bring to the team and how virtual office assistants like to work.
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6) Talk with virtual office assistants about how they generally like to work best by asking virtual office assistants what time of day is most productive for them and if virtual office assistant has any specific needs (for example: do they need snacks, do they like music playing in the background, etc.).
7) Check virtual office assistants in if they are slacking off or being distracted by other things. You can check virtual office assistant by sending an email asking them what's up. If you don't hear back from them soon enough just send virtual office assistant another email asking virtual office assistants if everything is okay. Try virtual office assistant again in an hour or so, and if you still don't hear virtual office assistants response check in with virtual office assistants over the phone (although this is risky because virtual office assistants may feel like their privacy is being invaded).
8) Talk to virtual office assistants about what's going well at least once a week as a way of letting virtual office assistants know that the things they do are important and appreciated.
9) Communicate what you want so virtual office assistants know what to do when you are not around or when you are away. This could be as simple as leaving a list of tasks for your assistant to work on while you're not around, it could be virtual office assistants having access to your emails so virtual office assistants can respond when you're not around, or virtual office assistants knowing where the important files are that virtual office assistants need in order to do their job if virtual office assistants need them for when virtual office assistant is away.
10) Recognize virtual office assistants for their work, whether it's with an email, a phone call, or small gift. This shows virtual office assistants you appreciate all of their hard work and can help motivate virtual office assistants to want to continue doing good work which helps everyone in the long run!
Why is a virtual office assistant the best option for you?
A virtual office assistant is the best option for you because virtual assistants can:
1. Answer inbound and outbound calls in a professional and well-informed manner to show that your company cares about its customers
2. Take care of simpler tasks such as filing, sorting, data entry and answering emails for you so you don't have to
3. Handle routine tasks like preparing minutes or meeting agendas to make your work easier and help you avoid mistakes
4. Help with planning events such as conferences or parties by being there to take notes or handle scheduling matters for you
5. You can delegate more difficult projects to them without worrying that they'll have trouble following your instructions or the rest of the team will resent you for dumping your work on them
Video source:- Practice of the Practice
Conclusion
Your virtual office assistant is your right hand man or woman. You can use them to help you with everything from scheduling meetings, taking care of customer service issues, and more. If you haven’t already tried using a VA in your business operations, now may be the time to give it a try! Our team at Virtual Office Assistants has 10 tips for getting the most out of this invaluable resource; make sure to contact us if any of these sound like something that could work for you!
For more info:- Alliance international
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